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ZurichEduCaExpo 2018 - 2nd International Education & Career Exhibition

Venue: Novotel Zürich City West

Zurich, Switzerland

   Dates: 14 - 15 March, 2018 

 Early Bird Application & Payment Deadline: 22nd December 2017

Final Application & Payment Deadline: 15th February 2018




“Education is the most powerful weapon which you can use to change the world” - Nelson Mandela

Education has a paramount importance in shaping the future of our world. With ZurichEduCaExpo 2018 - 2nd international Education and Career Exhibition, IPD primarily strives to provide educational and governmental institutions, INGOs, NGOs, companies & recruitment agencies worldwide a stage to engage with their targeted audiences, promote their bespoke and tailored programs and ultimately enable visitors to gain first-hand insights on excellent academic and career opportunities offered by a broad range of exhibitors. The two-day fair is aimed to help a wide audience including school-leavers, undergraduate & graduate level students, domestic & international degree seeking students and job-seekers to take crucial decisions on their future study and career paths. The event heralds the platform for those, who are prone to gain exposure to new perspectives in the areas of education and career progression. Whether you’re inclined to pursue a new domestic opportunity or give your career a boost via securing an overseas job, ZurichEduCaExpo is a perfect platform to deal with your study and career aspirations in the ultimate way.

IPD’s legacy in organizing and executing a broad spectrum of successful events of public and academic importance including trainings, summer & winter academies since 2013 as well as education and career fair since 2017 hallmarks its commitment to its lasting efforts to achieve excellence in serving wide public audiences.


1. Exhibitor

1.1. Who can attend the Exhibition

- Governmental Institutions, INGOs, NGOs and Diplomatic missions offering academic programs, scholarship, fellowship and research programs Universities, Colleges, Schools and Research Institutions

- Universities, Colleges, Schools and Research Institutions

- Companies & Recruitment Agencies (offering full-time, part-time jobs, internships, traineeships)

- Apprenticeship Education Institutions & Training Centers

- Education, Research, Scholarship and Loan program representatives

- Private and Public Institutions offering Volunteering, Internship, Traineeship, and Fellowship programs

- Summer and Winter School Program representatives

- Study Abroad Agencies and Exchange representatives

- Language and Foundation Course Center representatives

- Research Institutes and Techno Park representatives

- Study and Travel programs

- Distant Education program representatives

- Early year age education program providers, secondary and high schools


1.2. Exhibitors can gain benefits through

- Introducing and promoting the educational programs and career opportunities to hundreds of visitors

- Embracing the opportunity of B2B coaching and meeting with Swiss and international Exhibitors and guests

- Finding talented and high-motivated students, employees, volunteers, researchers and scientific fellows

- Exploring and building new partnership ties with local and international state, public and private institutions.


1.3. Working Language

All promotional & advertising materials regarding the exhibition will be published in English


1.4. Requested Documents

- Application form for exhibitors in WORD file format

- Exhibitor`s LOGO in JPEG file format

- Exhibitor advertisement for EXPO Catalogue in PDF A5 Format (Please see the Section 6. price list for extra services)


1.5. Participation fee for Exhibitors

Early bird fee for participation at the exhibition is EUR 1400. Please, note that early bird fee payment deadline is 22nd December 2017.

Standard fee for participation at the exhibition is EUR 1600. The deadline for standard fee payment is 15th February 2018.

The cost of Remote Participation is 1000 EUR and includes: registration fee, promotion in exhibition book, printing banner of the exhibitor, dissemination of advertising materials among the visitors of the event.

Note: Once the application for the participation at the expo is submitted, Payment Invoice for registration fee is issued by IPD.


1.6. Participation fee includes

ZurichEduCaExpo 2018 event will provide all the exhibitors with following services under paid fee:

- Exhibition space for the exhibitor constituting 3 sqm

- Invitation for participation of 2 exhibitor representatives

All day snack buffet during the fair hours (nespresso coffee, ronnefeldt tea, different juices, fruit platter, chocolate, shakes, sweet & salty components)

- Basic fair equipment (1 table, 2 chairs, name badges)

- 2 bottles 1 litre still water per day

- Promotion in Exhibition Catalogue (name, logo, contact details and brief introduction: Maximum 10 sentences).

- Registration fee

- Folder, pen and notepad

- Power supply and electrical consumption

- High speed accessible WiFi

- Pavilion cleaning, general pavilion security, technical design and support

- Exhibitors name and logo in exhibition banners and posters 


Note: Feel free to bring any promotional materials (for instance journals, banners, posters, souvenirs, booklets, brochures etc. print or polygraphs materials). The full-colour A5 format catalogue in English will be distributed free of charge among visitors during the exhibition.


1.7. Application Deadline and Participation Procedure

Early bird application & payment deadline for the event is 22nd December 2017. The final application & payment deadline is 15th February 2018. The exhibitors will receive an invitation letter and further relevant documents regarding participation in the event once the participation fee is transferred successfully to the bank account of the event organizer.

The exhibitors are strongly advised to submit the filled application form as soon as possible, in the event if they require a visa to enter Switzerland. Due to the limited amount of available places, the first payments will secure the institution's participation in priority over late payments.

Cancellation Deadline for Exhibitors is the 25th December 2017. Until this date we will charge 50% of the participation fee. Cancellation appeals after the 25th December 2017 are non-refundable.


2. Promotion of ZurichEduCaExpo in Social Networks and Swiss Media

ZurichEduCaExpo event will be promoted via Swiss local media agencies as well as through an advertisement in social networks, local newspapers and street posters.


3. Sponsorship

3.1. Sponsors can gain the following benefits

- Separate table with roll-up banner of sponsor during the exhibition period.

- An opportunity to be in the spotlight of thousands of visitors of IPD web page

- Promotion of Company products and services through distribution members list and hundreds of exhibition visitors

An opportunity to find new potential partners and clients

- Names and logos of Sponsor companies will be separately promoted through Exhibition catalogue, posters and banners.


3.2. Deadline for Sponsorship

For sponsorship, please send us the application form (application for sponsorship) with an official letter for sponsorship request to zuricheducaexpo@ipdinstitute.ch. Deadline is the 01st February 2018.

After submission of the application form with the official letter for sponsorship request you will receive an Invoice to start payment procedure.

The letter of sponsorship confirmation with further details will be sent afterwards by email from Expo organiser. 


3.3. Types of Sponsorship 

- Diamond Sponsorship: 25000 - 50000EUR

- Platinum Sponsorship: 15000 - 25000EUR

- Gold Sponsorship: 10000 - 15000EUR

- Silver Sponsorship: 5000 - 10000EUR

- Gala Dinner Sponsorship during the Opening Ceremony: 10000EUR

- 4 times Coffee Break Sponsorship for Exhibitors during 2 Exhibition: 5000EUR

- Sponsorship for Exhibition T-shirt & Caps (800 pieces): 10000EUR

- Sponsorship for Exhibition Umbrella (500 pieces): 15000EUR

- Sponsorship for Exhibition USB Stick (500 pieces): 10000EUR

- Sponsorship for Exhibition Pen Sponsorship (500 pieces): 5000EUR

- Sponsorship for Exhibition Notebook (500 pieces): 5000EUR

- Sponsorship for Exhibition Package (500 pieces): 5000EUR

- Sponsorship for Student Jug (500 pieces): 6000EUR

- Other desired donation amount:


4. Potential Exhibition Visitors

ZurichEduCaExpo 2018 Exhibition is open for all interested visitors mentioned below:

- Students, job seekers, school leavers, parents, teachers, working adults, members of the industry and the general public seeking education program and career opportunities

Entrance to exhibition is free for visitors and guests. Visiting time is from 09:00 - 17:00 during 14-15 March 2018.


5. Exhibition Program

Opening hours of the exhibition is from 09:00 - 17:00.


13th March 2018: Arrival of exhibitors & setting up of exhibition booths


14th March 2018

09:00 - 17:00                    Period of the fair


15th March 2018

09:00 - 17:00                    Period of the fair


6. Price List for Extra Services

- Additional Expo space: 600EUR Per sqm.

- Translation (English-German or English-French): 80EUR Per hour

- Exhibitors accompanying fee during the exhibition: 50EUR Per hour

- Airport-Hotel-Airport meeting and transfer fee (include transport fee): 150EUR Per one way

- Advertisement in Exhibition Catalogue (Colorful, A5 Format): 1500EUR for Back Cover

- Advertisement in Exhibition Catalogue (Colorful, A5 Format): 1000EUR for Full Page in Inside of Catalogue


7. Exhibition Location

The exhibition venue is Novotel Zurich City-West Hotel. Once the confirmation letter from IPD is received, please feel free to contact the hotel for booking the accommodation. The total space of the exhibition hall is 270sqm.


Contact Details of Novotel Zurich City-West Hotel

Schiffbaustrasse 13, CH-8005 Zurich

+41 44 276 22 55

+41 44 276 22 98



8. Event Organiser

Institute for Peace and Dialogue (IPD) is an independent, international non-profit and non-religious institute located in Basel, Switzerland. IPD dedicates itself to the promotion of prevention of conflicts between and within states, companies and communities by strengthening institutional dialogue, mediation and academic education with the participation of civil societies, INGOs, business and state institutions. To achieve its purposes, IPD provides its beneficiaries with academic-scientific programs (Academic trainings, seminars, conferences, forums and fair), institutional broad research-survey outputs, publication of educational materials, mediation, negotiation and reconciliation initiatives.

IPD invites state institutions, companies, INGOs, think tank centres, researchers, media and interested public actors for the cooperation and implementation of creative, innovative, effective and sustainable initiatives for the sake of empowering constructive intercultural dialogue, mediation, global governance, responsible leadership, peaceful conflict transformation, active world citizenship, human security and welfare.

If you wish to participate in ZurichEduCaExpo and have any questions in this regard, please feel free to contact us via E-mail zuricheducaexpo@ipdinstitute.ch or per phone +41764316170. For detailed information and in order to download participation application form, please visit IPD web page www.ipdinstitute.ch.


Bank Details for Payment                                                                                                                                         

Beneficiary`s Name: Institut für Frieden und Dialog (IPD)

Bank Name: PostFinance Ltd                                                           

Bank Address: Mingerstrasse 20, 3030 Bern, Switzerland                 

Account number: 91-577724-2 EUR                                                  

IBAN: CH 27 0900 0000 9157 7724 2                                              

SWIFT code: POFICHBEXXX                                                        


Contact persons

Mrs. Fidan Alakbarli

Mr. Rovshan Mammadov

Mr. Fakhrinur Huseynli

Address: Hegenheimerstrasse 175, 4055 Basel, Switzerland

Contact eMail: zuricheducaexpo@ipdinstitute.ch

Tel: +41764316170



We will be glad to see You among us & cooperate with You


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